Job Description

2601 E Roosevelt St, Phoenix, AZ 85008, USA ? 570 W Brown Rd, Mesa, AZ 85201, USA Req #270
Friday, November 19, 2021

About the Role:
The Administrative Assistant 2 is responsible for a variety of office support and/or administrative duties. He/she composes, updates and reviews a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, schedules calendar items and meetings, travel arrangements, processes forms, performing data entry, and establishes and maintains personnel records.

What You Will Do:

  • Screens and directs telephone calls and vendors.
  • Makes travel arrangements and prepare expense, business and mileage reports.
  • Database management.
  • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Open, sort and distribute incoming correspondence.
  • Responsible for scheduling meetings and maintaining calendars of pertinent personnel.
  • Assists with collecting and maintaining detailed records for contract compliance items such as medical director time sheets and call schedules.
  • Assists with new hire processes.
  • Liaison between the clinic and HR personnel.
  • Ensures employee health records for staff are current and input into HCM system.
  • Provides support for payroll, payables and other paperwork.
  • Purchasing of and receiving office supplies.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails.
  • Responsible for ordering food, setting up and cleaning up after meetings and events.
  • Maintain compliance with all company policies and procedures.
  • Other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be interpreted an exhaustive list of all responsibilities, and duties required of employees assigned to this job.

What You Will Bring to the Role:

  • Strong computer skills particularly in Microsoft Office.
  • Excellent written and verbal communication skills.
  • Skilled time and project management abilities.
  • Ability to take initiative on projects, assignments and communications and following through to completion.
  • Strong customer service skills.
  • Excellent phone etiquette.
  • Detailed oriented with good analytical skills.
  • Planning and organizational skills.
  • Excellent time management skills, takes initiative and establishes priorities.
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or federal, state and local standards.
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

Education or Equivalency

  • High School diploma or equivalent  

Experience Requirements:

  • 4+ years’ administrative experience.
  • Medical office or customer service experience preferred.

 

Other Requirements:

  • Valid Driver’s License
  • Clean Motor Vehicle Record
  • Vehicle Insurance Coverage

o  $25,000 bodily injury per person

o  $50,000 bodily injury per accident

o  $15,000 property damage liability

 

·        None

FTE Status/Scheduled Hours of Work:

  • This is a full-time position, Monday through Friday. Occasional evening and weekend work may be required and/or hours may be shortened as job duties demand.

 Environmental Working Conditions

  • Normal office environment.
  • The noise level of the work environment is usually low to moderate.

Other details

  • Pay Type Hourly
  • Required Education High School
  • Job Start Date Friday, November 19, 2021

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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