Job Description

2929 E Thomas Rd, Phoenix, AZ 85016, USA Req #262
Thursday, November 11, 2021

The Accounts Payable Specialist is responsible for entering invoices into the accounting software and issuing checks.

What you will do:
  • Maintain, update and track invoices received from divisions including select corporate/department invoices.
  • Maintain, update and track employee reimbursements received from divisions.
  • Maintain and update physician CME reimbursements and track individual physician balances.
  • Enter invoices into accounting software ensuring proper coding and approvals.
  • Issue checks during weekly check run and any manual requests during the week. Mail/distribute checks to payees.
  • Receive and distribute the corporate and CME credit card statements and prepare master invoice for recording. 
  • Responsible for corporate and CME credit card statements returned from divisions with supporting documentation for general ledger posting and track undocumented charges.
  • File invoice and check copies and maintain vendor files.
  • Respond to vendor and physician/employee inquiries.
  • Prepare schedules and respond to information requests during outside audits.
  • Maintain file room organization. including organizing and tracking files for storage off site.
  • Support and coverage for other positions and duties within department as assigned.  
  • Prepare weekly A/P cash reports.
  • Perform related duties as assigned by Controller.
  • Maintain compliance with all company policies and procedures.
  • Other duties as assigned

What You Will Bring to the Role:

  • Knowledge of Sage 100 or similar computerized accounting systems.
  • Basic spreadsheet preparation and interpretation knowledge.
  • Organizational, problem solving and analytical skills. 
  • Ability to effectively communicate with vendors, team members, staff and management.
  • Ability to maintain confidentiality
  • Understanding/compliance of HIPAA laws and regulations.
  • Computer proficiency (MS Office - Word, Excel and Outlook)
  • Ability to read, understand and follow oral and written instructions
  • Ability to work under pressure and meet deadlines
  • Must be available to work extended hours
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
  • Ability to handle multiple priorities
  •  Type __35__wpm
  •  Ten key by touch
  •  Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or federal, state and local standards. 
  •  Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards. 


Education or Equivalency

  • High school diploma or equivalent
  • Associate degree or equivalent combination of training, education and experience preferred.


Experience Requirements:

  • 2+ years general accounts payable experience
  • 1+ years experience in Healthcare or Managed Care preferred.


  • None

FTE Status/Scheduled Hours of Work:

  • This is a full-time position, Monday through Friday. Occasional evening and weekend work may be required and/or hours may be shortened as job duties demand.


Environmental Working Conditions

  • Normal office environment.
  • The noise level of the work environment is usually low to moderate.

Other details

  • Pay Type Hourly
  • Required Education High School
  • Job Start Date Thursday, November 11, 2021

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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