Executive Assistant

About the Company:

District Medical Group (DMG) is well known as a respectedleader in the healthcare industry in the Phoenix area, with a reputation foroutstanding leadership, innovation and dedication to the patients andcommunities we serve. DMG employs over 650 credentialed providers and more than350 professional/administrative staff as one of the largest physician groups inthe Valley.

What Does DMG Offer?

DMG continuously strives for and succeeds inproviding a strong and positive work environment through employee appreciation,team collaboration, competitive compensation, mentoring, and great benefitsincluding:

• A strong Healthcare benefits package inclusive of Medical, Dental andVision- Employee eligibility effective DAY ONE
• A rich 401(k) with employer match, increasing annually up to 6%
• Flexible Spending Account plan
• Generous Paid Time Off plan (3 weeks year one)
• 10 paid holidays annually
• Paid Sick Time
• and more

About The Role: 

The Executive Assistant is responsible for providing administrativesupport to the departments at Children’s Rehabilitative Services. 

Schedule

This is a full-time position, Monday throughFriday, 40 hours per week.

What Your Primary Responsibilities Would Be: 

·    Responsible for scheduling, calendar, special projects, and communications for departments.

·    Preparation and organization of department presentations, meetings, and events.

• Handle requests that require detailed knowledge of department and policies and procedures; assists in communicating requirements and expectations.
• May assist with coordination of medical student rotations
• May be responsible for preparing and coordinating reminder notices for Medical Director Time Sheets, Medicare Time Studies, Employee Health requirements, collect/tally MTS Forms, etc.

·        May assist in the Credentialing/Re-credentialing processes for department providers

·        Opens, sorts, and distributes incoming correspondence, including faxes and email.

·        Oversees and monitors daily administrative needs and maintenance of facility’s call andunit coverage schedules using QGenda scheduling software. 

·        Organizes, prepares, and coordinates department events and meetings that include remindernotices, calendar updates, scheduling rooms and meals. Transcribes minutes,distributing within company/department requirements.

·        Assists in department communications, processing, and expectations including detailssurrounding sick time, paid time off, jury summons and court related documents,employee reimbursements, and more.

·        Processes department requests (emails, verbal requests, calls, voicemail, etc.)accurately and in a timely manner.

·        Compiles confidential data from various sources to integrate to specified reports.

·        Acts as a liaison between DMG, Valleywise Health vendors, executive administration,and staff.

·        Ensures all requests for facilities, IT, maintenance for all sections and providers areaddressed.

·        May assist in the Credentialing/Re-credentialing, CME tracking, and accuracy oftime sheets for department providers

·        May assist in the preparations for Grand Rounds, i.e., acting as secure speaker, creating flyers, documenting objectives, completing required or requested forms.  Distribute and collect evaluation sheets and summary and obtain necessary signatures following activity. Maintain accurate activityfile.

·        Initiatesrequests for ordering office supplies, materials, repairs, etc.

The Successful Candidate WillPossess: 

·        High school diploma or equivalent required

·        Bachelor’s degree preferred

·        3+ years’ experience in an administrative assistant role with progressiveadministrative responsibility required

·        Efficient, organized, resourceful and ability to be assertive when necessary

·        Knowledge of HIPAA guidelines

·        Strong interpersonal & communication skills

·        Ability to communicate effectively both verbally and in writing

·        Strong team player demonstrating a positive attitude

·        Independent, judgment, resourceful, takes initiative, flexible

·        Strong time management and organizational skills

·        Excellent multi-tasking ability and attention to detail

·        Excellent Microsoft Office, Outlook, and Excel skills

DMG’s Employee Health Requirements:

As a condition ofemployment, District Medical Group (DMG) requireseach employee to remain compliant with mandatory employee health (EH)standards. TB screening, Hep B,MMR, Varicella, Influenza, and Covid Immunizations or approved declinations arerequired for this role.
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