HR Coordinator

The Human Resources Assistant is responsible to maintain front office receptionist responsibilities and administrative support to the Human Resources department.                         

• Oversee daily front desk operations
• Handle incoming calls with the ability to direct calls to the appropriate personnel and/or department.
• Greet all visitors ensuring they sign in on visitor log and obtain visitor badge.
• Maintain package pickup/delivery log
• Maintain electronic HR files.
• Conference room scheduling as needed
• Maintain employee reserved parking assignments
• Manage and monitor Trip Reduction Program (TRP)
• Assists with employment verifications, background checks and drug screens.
• Manages and reconciles gift cards and TRP prizes
• Responsible for purchasing HR department office supplies
• Clerical duties as assigned to include typing, filing, faxing, mailings, copying and data base input.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all company policies and procedures 

Requirements:
Experience:

• 1+ year customer service experience preferred.
• 1+ year office work experience preferred.
• 1+ year human resources experience preferred.
• Bilingual in Spanish preferred

Education:

• High school diploma or equivalent required.

Knowledge/Skills/Abilities:

• Knowledge of business office procedures.
• Ability to maintain confidentiality and works well with others.
• A positive, professional appearance and demeanor.
• Exceptional communication and customer service skills.
• Computer proficiency (MS Office - Word, Excel and Outlook)
• Able to adapt to changes in the work environment, assuming duties as necessary to meet business needs.
• Ability to plan and schedule daily work duties.
• Ability to work in a team as well as individually
• Effective time management skills and ability to meet project deadlines.
• Understanding/compliance of HIPAA laws and regulations.
• Ability to read, understand and follow oral and written instructions.
• Must be well organized.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Position Type/Expected Hours of Work

• This is a full-time position. Days and hours of work are Monday through Friday, 7:45a.m. to 5p.m.